Senior Orchestra Billboard

Service Responsibility of Parents

The California Youth Symphony is able to maintain the year-round operations of two full symphony orchestras and six training programs with only a few administrative staff.  This is possible because many vital tasks are accomplished by volunteers. Each CYS parent is required to volunteer in one or more of the areas below so that we can continue to provide our children with this valuable musical experience.

Please remember:

  • Support your child by attending and encouraging others to attend CYS performances. 
  • Support CYS through your volunteer efforts & fundraising. 
  • Each family will be asked to sign up for at least 4 hours of service during the season. This is great way to make new friends and help CYS at the same time.

Thank you for the opportunity to work and grow with your children and for your dedication and support of their musical careers. You are the magic that makes it all possible!

Please click the following links to sign up:

Throughout the season, we also need two parents to work at will-call window and one parent to sell CYS products (CD, photos, raffle tickets..) at all the concerts. If interested, please email Debbie Gravitz at DGravitz@gmail.com.      

Parking Lot/Rehearsal Monitor Parent Schedule (TBD)

September 8 - Seating Auditions

September 9 - Brochure Bulk-Mailing Day

11/18/18 CYS concert, San Mateo

12/9/18 CYS holiday concert, San Mateo

3/17/19 CYS concert, San Mateo

5/19/19 CYS concert, San Mateo

CYS April 2018 Audition (TBD by Carmina)

SIGN-UP GENIUS: If you have signed up to help with one of the pre-concert lunches, please add Signup Genius (info@signupgenius.com) to your address list so that your reminders and updates don't get lost in your promotions folder.


Parking Lot | Rehearsal Monitor Schedule

Parents are expected to pick up their children on time after rehearsal, but it doesn't always work that way. For the safety of our children, Senior Orchestra parents will take turns to stay after rehearsal or a concert until all musicians are picked up. It is your responsibility to check the link every week. If you are unable to assist on the evening you are assigned, please coordinate with another parent directly about swapping a date. Please mark your calendars. More information will be provided to those parents monitoring parking lots at venues other than Almond Elementary School. Thank you for your help in ensuring the safety of our musicians!


Service Descriptions

AUDITIONS: This activity takes place in September (seating auditions) and in April (season auditions).  Teams of two people work together dividing the jobs of checking in the musicians, showing them to practice rooms, and taking them to the audition room. It's a slow-paced, relaxing job.

BULK MAILING: There are four bulk mailings during the year; however, we will need volunteers only for the first bulk mailing in September.  This will take place during rehearsal, usually on Photo Day. 

CONCERT HOSPITALITY: This job involves bring/serving snacks to the musicians backstage.  This activity takes place after the dress rehearsal and involves some setting up before the concert and cleaning afterwards.  

CONCERT OPERATIONS: This job, which is primarily during the San Mateo concerts, involves helping with the various aspects and operations such as ticket sales, program distribution, backstage assistance, etc.  You will need to arrive 45 minutes before the concert begins and work for about 15 minutes into the concert. "Will Call" ticket booth is the only job at the Flint Center since the facility utlizes their own volunteer staff.  If you drive your musician to San Mateo from a distance, and remain nearby during the rehearsal, think about signing up for this job at that location.

FLYERS & TICKETS: This entails distributing concert flyers and tickets to the musicians at the three (3) rehearsals before each concert series.  Musicians are encouraged to put their names on the back of each complimentary ticket they give away and each ticket that they sell.  The parent volunteer will count the tickets after the two (2) concerts so that a prize can be awarded to the musician responsible for bringing in the largest number of attendees. 

PARKING LOT / ROOM MONITOR: The parent must remain in the parking lot until all musicians are picked up. Empty the garbage inside the rehearsal room and ensure bathrooms are in good order (i.e. toilet paper not all over the floor and toilets flushed). Assignments are already set for the season. Please refer to the schedule above to see which date you are assigned to serve as Parking Lot / Room Monitor. If you are unable to make your assigned date, you may request to switch with another family by contacting the family directly or make it up on another date. 

WEBSITE ASSISTANCE: Graphic designers, photographers, videographers are welcome! Other tasks may also include scanning of CYS photo albums or researching and saving newspaper articles about CYS, in order to help build the "CYS History" page of our website.

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VP COORDINATORS

Lisa Lau
Lisa_Lau@sbcglobal.net

Debbie Gravitz
DGravitz@gmail.com

Kristie Kim
KristieChae@gmail.com

Xiaolei Kerr
xlkerr@me.com

Louise Tsoi
louise_tsoi@yahoo.com

ADMINISTRATION

Executive Director
Jim Hogan
Jim@cys.org

Orchestra Manager
Carmina Eylar
Carmina@cys.org

Office Managers
Mrs. Pang (Mgr.)
MrsPang@cys.org

Judy Chan (Asst. Mgr.)
Judy@cys.org

MUSIC DIRECTOR

Leo Eylar
Leo@cys.org

Recent Performance Photos